MATERIAL PROCUREMENT SPECIFICATION

 
1- PURPOSE
This specification establishes the basic requirements for acceptance of Item’s purchased by Veterans Group Aerospace Solutions LLC.
 
2- SCOPE
This policy applies to all acceptance process of items purchased by
Veterans Group Aerospace Solutions LLC.
 
3- Material and Documentation Requirements
 
3.1.1.
All material must be New and to the latest Revision unless otherwise specified on the Purchase Order.
 
3.1.2.
All documents must be fully legible and traceable by Lot Number and/or Heat Number. A Lot is defined as a production Run with a defined quantity of Finished Product produced as a continuous run from the same batch of Raw Material.
 
3.1.3.
All Certifications must be signed by a designated Quality Official and their Title noted.
 
3.1.4.
Shipping Documents and Manufacturers Certification showing VGAS purchase
Order Number, Part Number/s as specified on Purchase Order, Lot Number, Revision Level, Quantity Shipped, Number of Cartons and Weight of Cartons. (Include Cure Date where applicable)
 
3.1.5.
Test Reports and Chemical/Physical Reports (If required by Purchase Order): Manufacturers Test Reports showing results of Testing performed as required by Drawing Specification, Military Procurement Specification (where applicable), or Standard Industrial Specifications. Plating and
Heat Treat Certifications as required by part
Specifications. Raw Material Certifications showing Material Composition.
 
3.2.
Quality Assurance Requirements
 
3.2.1
Sampling by Supplier must be in accordance with ANSI/ASQC Z1.4 or equivalent with Zero Defect Acceptance.
 
3.2.2
Parts must meet all Drawing and Test Specifications and are subject to VGAS Receiving and Final Inspection.
 
3.2.3
Access to Supplier Facility must be afforded to
VGAS Personnel, Our Customers, and any Regulatory Agency for the purpose of Source Inspection if stated on the Purchase Order. Source Inspection does not relieve the material of Receiving Inspection Requirements
 
3.3. Shelf Life Requirements
 
a) Elastomeric parts, unless otherwise specified, shall be no older than 4 quarters (or 25% of shelf-life, whichever is less) at time of receipt at VGAS facility.
 
b) Certificate of Conformance shall include cure date, batch number, part number, specification number, and compound type with each shipment of “O” rings, seals, gaskets and other shelf-life items.
 
c) If part/material is not listed in SAE ARP5316, supplier shall indicate material and recommended shelf life or expiration date (e.g. proprietary parts).
 
d) Adhesives, paints, sealants and other items that have age control, shall have a minimum 75% of shelf-life remaining.
 
e) Lubricated Bearings shall have minimum 75% of recommended lube life remaining at time of receipt by VGAS.
 
3.4.
Preparatory for Delivery Packaging should conform to standard commercial practices, or as specified on the Purchase Order.
 
3.5.
Resolution of Discrepancies Response Requirements: If it is determined by Receiving Inspection that the Qualityof the Material/Documentation received is unacceptable, a request for correction will be made by VGAS Distribution’s Quality.
Such requests must be acknowledged within 1 (One) working day and resolved within 5 (Five) working days. Failure to resolve within 5 (Five) working days will result in the Return of the Material at the Suppliers Expense for Credit or Replacement at
VGAS Distribution’s discretion.
 
4- RELATED DOCUMENTATION
QOP-16-1 Quality RecordsISO 9001:2008 Model for Quality AssuranceAS 9100 Aerospace Basic Quality System Standard SAE AS7103 NADCAP Pass Thru Distributor Requirements FAA Advisory Circular 00-56 ASA 100 Quality System Standard NATO APQP -130ASTM D-3951 Standard Practice for Commercial Packaging
 
5- PMA/ TSO:
All PMA & TSO parts must be accompanied by an FAA 8130-3, and be marked as required in FAR 45.15. For TSO parts, the TSO number must be marked on the package labels.
 
6- LOT INTEGRITY:
Each manufacturer’s lot in each shipment must
be segregated and identified.
 
7- F.O.D.
The supplier shall ensure that all parts supplied are free of any debris or foreign objects.
 
8- USE OF SUB-TIER SUPPLIERS:
Where use of sub-tier suppliers is permitted, VGAS P.O. drawing and specification requirements shall be flowed down by the supplier to the sub-tier processors and suppliers. Examples include use of specified approved sources, key characteristics, etc.
 
9- ALTERNATE PARTS / PART SUBSTITUTION:
Alternate parts are not permitted unless agreed in the form of an amended Purchase Order.
 
10- ALTERED ITEMS:
MS and/or NAS hardware which have been altered and re-identified with another identification number must have a manufacturer’s C of C that acknowledges the unaltered item was in compliance with the specification for which it was manufactured.
 
11- PEDIGREE OF PARTS:
Unless agreed in writing, parts shall comply with Title 14 CFR 21.303. Where a QPL(Government or Industry) applies, supplier shall ensure parts are manufactured by and traceable to the approved manufacturing facility.
 
12- RECORD RETENTION:
Certification/Inspection Records shall be retained by the supplier 7years minimum.
 
13- SUPPLIER DEVIATIONS / WAIVERS
 
a) Delegation of Material Review Board authority by VGAS to its subcontractors is NOT PERMITTED.
 
b) Requests for deviations / waivers must be submitted for approval to VGAS Quality Manager, using the Supplier’s own Deviation /Waiver Request form and be approved prior to shipment of product.
 
c) When a Deviation/Waiver has been approved by VGAS, supplier shall enclose a copy of the approved form with each shipment. All affected product shall be identified and segregated from conforming parts.
 
d) Supplier shall provide details of cause and corrective action.
 
14- SURPLUS PARTS
Unless specified on VGAS P.O., surplus (NS) parts are not acceptable. Where surplus parts are allowed, they shall be in new, unused condition, and traceable in one of the following ways: – to a FAA Part 121 or Part 129 approved airline, with signed certificate from that airline;- to a manufacturer overrun in original manufacturer packaging, with documented trace to manufacturer.
 
15- FASTENER TEST REPORTS
Unless separately specified on the Purchase Order, Chemical, Mechanical and Physical test reports are required for hardware (bolts, nuts, screws, rivets and studs) having a nominal diameter of .25” (inch) or greater.
 
16- ASBESTOS FREE
No asbestos, as defined in FED-STD-313, is permitted in any parts supplied to VGAS, unless specifically agreed and stated on the P.O.
 
17- MERCURY FREE
Unless specifically agreed and stated on the P.O., parts may not contain or have come in direct contact with mercury
 

 

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VGAS IS A CVE REGISTERED SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

Veterans Group Aerospace solutions is a leading provider of top quality spares to the United States Government in support of our Aerospace and Defense needs.
 
 
Contact Details:
12296 Wiles Road
Coral Springs, FL 33076
Sales: 954-800-7912
Quality/ Accounting/ Shipping and Receiving: 954-800-7916
Fax: 954-800-7919